Baden-Württemberg
Central registration via KDW system: Places are allocated through the state-wide “Kita-Daten-Webhaus” (KDW) system. Parents register online, list up to three preferred centers, and the municipality forwards applications automatically. No direct application at facilities — centers check availability and the youth welfare office notifies parents via email. More than 80 municipalities in the state use this free system.
Bavaria
Central registration via BayernID: Parents register and apply through the municipal portal using a BayernID account. Allocation and communication vary by municipality — either via the digital portal or directly from the chosen childcare center. Providers set admission criteria. Most municipalities accept applications between January and March for a September start.
Berlin
Berlin voucher system + direct applications: Parents first apply for a childcare voucher (Kitagutschein) at the local district youth welfare office, which determines the scope of care. Parents must then apply directly to desired childcare centers. The voucher can be used at around 1,800 state-funded providers, subject to available places. Applications are recommended 9–2 months before the desired start date.
Brandenburg
Childcare places are allocated through the municipality. Many municipalities use a central registration system. Parents can typically choose 2–3 preferred facilities. Places are assigned by providers according to their own criteria. There is a legal right to a childcare place from age 1, for at least 6 hours per day.
Bremen
Places allocated through the municipality: Applications and placement are handled by the youth offices of Bremen and Bremerhaven. Parents must also apply directly to their preferred childcare centers. Admission is decided by the providers based on their criteria and available places.
Hamburg
Hamburg childcare voucher system (Kita-Gutschein): Parents apply for a childcare voucher at their district office or online. With this voucher, they then apply directly to their chosen childcare centres. Since January 2025, there are “XL vouchers” valid until school entry, but they only cover 5 hours of basic care. For extended hours, the voucher must be renewed annually.
Hesse
Municipal registration with direct application to facilities: Placement is organised at the municipal level. Parents must apply directly to the preferred childcare centres. Registration procedures vary by municipality. The childcare entitlement begins after the child’s first birthday.
Mecklenburg-Western Pomerania
Applications are submitted through the local youth authority. Applications must be submitted at least three months before the desired start date and include confirmation of a place from the facility.
Lower Saxony
Registration via the municipality and directly with the daycare:
Place allocation is organized at the municipal level.
Parents must apply directly to the desired childcare center.
Application processes differ — some areas use online portals, others paper forms.
Children have a legal entitlement to childcare from age 1.
North Rhine-Westphalia
Municipal registration + apply directly at centers:
Parents register childcare needs with the municipality
and select up to three preferred facilities.
Then they must apply directly to the selected centers.
Centers decide admission based on their criteria.
There is a legal right to a place from age 1.
Rhineland-Palatinate
Municipal registration + direct application to Kitas:
Parents register childcare needs with the municipality
and select up to three preferred Kitas.
Then, applications are submitted directly to the chosen facilities;
admission decisions lie with the provider.
There is a legal entitlement to a place from age 1.
Saarland
Municipal registration + direct kindergarten application
Parents register with the municipality and choose
up to three preferred centers.
Afterwards, they apply directly to the selected kindergartens,
and each provider decides admission.
There is a legal right to a place from the child’s first birthday.
Saxony
Central online registration + direct application to the center:
Parents register their childcare need through municipal online portals
and may select up to three preferred centers.
They then apply directly to the chosen childcare providers,
who decide on admission.
There is a legal entitlement to a place from age 1.
Saxony-Anhalt
Local and regional online portals:
Applications follow each municipality’s own process.
Since 2021, several districts, including Stendal, have introduced
central online portals.
Parents may choose up to three preferred daycare centres.
Placement decisions are made by providers with youth office approval.
Schleswig-Holstein
KitaPortal-SH and direct application:
Parents can use KitaPortal Schleswig-Holstein to search for childcare facilities
and childminders and to register their childcare need centrally.
After registration, parents must apply directly to the selected childcare providers.
Placement decisions are made by the providers.
There is a legal entitlement to a childcare place from a child’s first birthday.
Thuringia
Municipal portals + direct applications:
Parents register their childcare needs via municipal portals
and may list up to three preferred centers.
Afterward, applications must be submitted directly to the chosen facilities.
Admission decisions are made by the provider.
Legal entitlement applies from age one.